APS Conference for Undergraduate Women in Physics
at Rutgers, The State University of New Jersey
January 21-23, 2022
Physics is phun!

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The following guidance will be relevant after you have applied, been accepted, and registered to a conference, as described on the application page. You should make your travel arrangements after you have been accepted and registered, but before December 31, 2021.


Once you've registered, you should ask your home institution if it can provide travel funding (if not, the APS CUWiP organizers will be able to provide travel support). You should compare costs when deciding among transportation options:

If you will be traveling by plane or train, and have yet to contact the organizers, please do so no later than December 31, 2021 with your arrangements so that we can approve your plans. After that date, we cannot guarantee that we will be able to reimburse any expenses not covered by your department. (And if you have not yet asked your department for travel support, please do so; it is not too late!)


Lodging at the Embassy Suites Piscataway (121 Centennial Avenue, Piscataway, New Jersey) will be provided free of cost to registered participants. We will house two students per room (each room with two double beds and a sofabed); students attending from the same home institution will be assigned to the same rooms when possible, but we will otherwise assign roommates at random. If you arrive before 3:30PM (or if you would like to participate in the lab tours), you may wish come to the conference site (Busch Student Center) first, since the nominal hotel check-in time is 4:00PM.

We assume that all participants will arrive on Friday, January 21 and depart on Sunday, January 23. If your travel plans require you to arrive earlier or depart later, please contact the organizers as soon as possible so that we can adjust your lodging arrangements. If you will not be able to attend the conference, please let us know as soon as your plans change so that we will not have to pay for your lodging and food.

Local transportation

More information about local transportation (in particular, about shuttle service between the hotel and the conference venue) will be posted at a later date.


Meals will be provided free of cost to registered participants and will be served at the conference venue as indicated. If you have special dietary needs, please contact the organizers before December 31, 2021, and we will do our best to make sure they are accommodated.


Most conference activities, including check-in on Friday, will take place at the Busch Student Center (604 Bartholomew Road, Piscataway, New Jersey). Additional activities will take place at the Physics Lecture Hall (120 Frelinghuysen Road, Piscataway, New Jersey).

Oral presentations

More information about oral presentations will be provided once the schedule (including the number of talks) has been finalized.

Poster presentations

More information about poster presentations will be provided once the schedule (including the number of posters) has been finalized.

These conferences are supported in part by the National Science Foundation (PHY-1346627, PHY-1622510, and PHY-2012033) and by the Department of Energy (DE-SC0011076). Further details are available on the APS conference website.