APS CUWiP at Rutgers


skip navigation	APS Conference for Undergraduate Women in Physics at Rutgers, The State University of New Jersey January 21-23, 2022	Physics is phun!


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The following guidance will be relevant after you have applied, been accepted, and registered to a conference, as described on the application page. You should make your travel arrangements after you have been accepted and registered, but before December 31, 2021.

Travel

Once you've registered, you should ask your home institution if it can provide travel funding (if not, the APS CUWiP organizers will be able to provide travel support). You should compare costs when deciding among transportation options:

By car.
If you and several other students are coming from the same institution within driving distance of Rutgers, carpooling is strongly encouraged. Piscataway, New Jersey is about 40 miles from New York City and about 200 miles from Washington, DC. Parking near the conference venue for non-Rutgers participants will be available in lots 51, 59, 60B, 67; we recommend lot 51 as the largest, easiest to find, and most convenient to the Busch Student Center.
By train (New Jersey Transit).
If you'll be starting between New York City and Trenton, New Jersey along the Northeast Corridor line, you should take a New Jersey Transit train to the New Brunswick station and then catch a taxi to the conference site.
By train (Amtrak).
If you'll be starting north of New York City or south of Trenton, New Jersey, you can take an Amtrak regional train to the Metropark station, transfer to a New Jersey Transit train to the New Brunswick station, and then catch a taxi to the conference site. Important note: before you purchase any Amtrak ticket more expensive than $100, you should send email to the conference organizers with your proposed itinerary and price, and wait for our authorization to proceed with the purchase.
By plane.
You should fly into Newark Liberty International Airport (airport code EWR), from which it is possible to take a New Jersey Transit train to the New Brunswick station and then catch a taxi to the conference site. Important note: before you purchase any plane ticket more expensive than $100, you should send email to the conference organizers with your proposed itinerary and price, and wait for our authorization to proceed with the purchase.

If you will be traveling by plane or train, and have yet to contact the organizers, please do so no later than December 31, 2021 with your arrangements so that we can approve your plans. After that date, we cannot guarantee that we will be able to reimburse any expenses not covered by your department. (And if you have not yet asked your department for travel support, please do so; it is not too late!)

Hotel

Lodging at the Embassy Suites Piscataway (121 Centennial Avenue, Piscataway, New Jersey) will be provided free of cost to registered participants. We will house two students per room (each room with two double beds and a sofabed); students attending from the same home institution will be assigned to the same rooms when possible, but we will otherwise assign roommates at random. If you arrive before 3:30PM (or if you would like to participate in the lab tours), you may wish come to the conference site (Busch Student Center) first, since the nominal hotel check-in time is 4:00PM.

We assume that all participants will arrive on Friday, January 21 and depart on Sunday, January 23. If your travel plans require you to arrive earlier or depart later, please contact the organizers as soon as possible so that we can adjust your lodging arrangements. If you will not be able to attend the conference, please let us know as soon as your plans change so that we will not have to pay for your lodging and food.

Local transportation

More information about local transportation (in particular, about shuttle service between the hotel and the conference venue) will be posted at a later date.

Meals

Meals will be provided free of cost to registered participants and will be served at the conference venue as indicated. If you have special dietary needs, please contact the organizers before December 31, 2021, and we will do our best to make sure they are accommodated.

Venue

Most conference activities, including check-in on Friday, will take place at the Busch Student Center (604 Bartholomew Road, Piscataway, New Jersey). Additional activities will take place at the Physics Lecture Hall (120 Frelinghuysen Road, Piscataway, New Jersey).

Oral presentations

More information about oral presentations will be provided once the schedule (including the number of talks) has been finalized.

Poster presentations

More information about poster presentations will be provided once the schedule (including the number of posters) has been finalized.

These conferences are supported in part by the National Science Foundation (PHY-1346627, PHY-1622510, and PHY-2012033) and by the Department of Energy (DE-SC0011076). Further details are available on the APS conference website.